What documents do I need as proof of identity and address?
Under the Money Laundering Regulations 2007 we are obliged to carry out Anti-Money Laundering (AML) and Know Your Customer (KYC) checks on all our customers.
For customers who use our company address or company compliance services this requires them to provide certified or notarised document proof of ID and proof of address from our accepted document list.
WHO needs to provide proof of ID and proof of address?
All the company directors and beneficial owners (i.e. people who hold more than 25% of the company's shares).
WHAT documents do you accept as proof of ID?
- National identity card
WHAT documents do you accept as proof of address?
- Bank or building society statement (includes credit card bill)
- Gas or electricity bill
- Telephone bill (excluding mobile phone bill)
- Water bil
- Mortgage statement from a recognised lender for the last full year
- Local authority council tax bill for the current council tax year
- TV licence
- EEA member state identity card (if carried address and is not used for proof of ID).
This document must be dated within the last 3 months (except where stated above) and show BOTH name and address.
How do I get my documents certified or notarised?
UK and EU residents
If you are a UK or EU passport holder and resident BOTH of your proof of ID and address documents need to be certified. To certify documents take a photocopied document and the orifinal to a Post Office or ask a professional person such as a:
- bank, building society or regulated financial services business official
- a Lawyer or Notary Public (who is a member of a recognised professional body)
- an Actuary or Accountant (who is member of a recognised professional body)
- police officer
- teacher or lecturer.
The documents will need to be signed and dated, with their name printed under the signature together with their occupation address and telephone number, and accompanied by the relevant official stamp. The person you ask can't be related to you, living at the same address or in a relationship with you.
Non-UK and Non-EU residents
For non-UK and non-EU residetns BOTH of your proof of ID and address documents must be notarised by a Public Notary, and accompanied by the relevant official stamp. You can find a Public Notary at The Notaries Society.